Sheet 03 · At the chair
Chairside Photo Matching
Status: Pilot Used by me. As of 30.09.2026.
In plain words
Each photo carries the minute it was taken. The tool matches that minute to the day's appointments and offers the likely patients. In the sorting window, a person confirms.
Title block
- Status
- Status: Pilot Used by me.
- Engine
- Engine: no AI In this tool, no model looks at the photographs.
- Human check
- In the guided sorting window, nothing is filed until a person confirms.
Data touched · Reviewed
- Data touched
- The photos' capture times and the day's appointment calendar, read-only.
- Reviewed
- 30.09.2026 · Rev A
Runs inside the clinic cockpit. As of 30.09.2026. Designed by me. Built with AI coding assistants.
Step 1 Appointments and photos
Step 2 What it proposes
Step 3 The summer-time fix
Text version
Step 1: lanes for Clinician A and Clinician B, with Sample A to Sample D booked on a Tuesday morning, and photos at the minutes they were taken. Step 2: the photo at Tue 09:10 is proposed for Sample A; the one at Tue 09:31 falls in two overlapping appointments, so it becomes a question; the one at Tue 10:05 has no patient on the chair. Step 3: a photo the camera stamped Tue 09:22 moves one hour later, to Tue 10:22, inside Sample C.
You decide
Invented appointments and photos. Guess the patient for each photo, then open it to see what the tool would do.
| Appointment | Clinician | Time |
|---|---|---|
| Sample A | Clinician A | Tue 09:00–09:40 |
| Sample B | Clinician B | Tue 09:20–10:00 |
| Sample C | Clinician A | Tue 10:10–10:40 |
| Sample D | Clinician B | Tue 10:30–11:00 |
Photo taken Tue 09:10
Proposes Sample A. A single appointment fits.
Photo taken Tue 09:31
Asks a person: Sample A or Sample B. Two appointments overlap.
Photo taken Tue 10:05
Asks a person as well: no patient was in the chair at that minute.
Camera says Tue 09:22 (its clock stayed on standard time)
The tool adds the missing hour, reads Tue 10:22 and proposes Sample C.
What it does
Clinical photos carry the minute they were taken. This tool compares that time with the day's appointment calendar, which it only reads, to work out who was probably in the chair.
Where one appointment fits, it proposes that patient. Where appointments overlap, it asks rather than choosing, and a photo with no appointment around it becomes a question too. Filing makes copies of the photos.
In the guided sorting window, each uncertain group of photos gets its own question and each patient one confirmation, and nothing is filed there until a person confirms. The tool also corrects for a camera clock that never switched to summer time.
How it works
- Reads the minute each photo was taken.
- Compares it with the day's appointments, read-only.
- One fit: proposes that patient. An overlap or no fit: asks.
- Corrects a camera clock left on standard time.
- In the sorting window, a person confirms each patient before filing.
What it will not do
- Look at the photographs. No model reads the images.
- Choose between overlapping appointments. It asks.
- Replace the person who confirms in the sorting window. There it suggests; a person confirms.
What broke. A camera clock that stayed on standard time made every summer photo look an hour early. The tool now reads the camera's own time-zone stamp.
For colleagues
Matching is time arithmetic against the appointment calendar, not image analysis. Overlapping candidates are ranked, then a person is asked. The clock fix reads the camera's own time-zone stamp instead of adding a blanket hour.